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- GRADE: General Services
- REPORTS TO: Administration Officer
- DIRECT REPORTS: None
- JOB PURPOSE:
Assist the Fund to fulfill its mission by providing safe driving support for authorized personnel, delivery and collection services, general administration, and logistical work.
- RESPONSIBILITIES:
- Drive vehicle for official travel and business.
- Maintain a high standard of service to both internal and external guests.
- Ensure punctuality and safe transport.
- DUTIES:
- Observes the road and traffic laws and regulations of the Republic of Uganda.
- Ensures that safe driving practices are adhered to including local driving codes and internally agreed to standards.
- Guarantees that products and staff are protected and secured.
- Ensures vehicle is kept clean, tidy and in good working condition at all times.
- Ensures vehicle is kept secure at all times.
- Ensures vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tyres, etc.
- Ensures vehicle repairs are carried out properly by official manufacturers specifications.
- Performs minor repairs and arrange for other repairs, prepare vehicle spare parts inventory.
- Prepares and submits vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage, at the end of each month.
- Assists the Officer Administrative Services to ensure vehicle insurance and registration is updated according to schedule.
- Prepares a budget plan for vehicle maintenance.
- Assists in the purchase of new vehicles by providing advice as and when requested.
- Logs official trips, daily mileage, fuel consumption, oil changes, etc.
- EXPECTED OUTPUT:
- Drive office vehicles for the transport of authorized personnel and equipment.
- Collection and delivery of mail, and other communications.
- Proper day-to-day maintenance of the assigned vehicle, check oil, water, battery, brakes, tyres etc.,
- Logs of all trips, daily mileage, gas consumption, oil changes, greasing etc.
- Ensures that in the event of an accident, appropriate measures are taken to ensure effective resolution in line with laws.
- COMPETENCIES:
Technical Competencies
- Qualification in Vehicle Maintenance and Repairs is an added advantage.
- Understanding of transportation law.
- Good knowledge about car mechanics.
- Knowledge of the location of international organizations, airline offices, hotels and restaurants.
Behavioral Competencies
- Accountability and Dependability: Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.
- Transparency and Integrity: Earns others’ trust and respect through consistent honesty and professionalism in all interactions.
- Team spirit and collaboration: Promotes cooperation and commitment within the team to achieve the Fund’s organizational goals and deliverables. Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect
- Adaptability and Flexibility: Adapts to changing needs, conditions, and work responsibilities.
- Self-Management and thoroughness: effectively manage own time, priorities, and resources to achieve goals. Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.
- Communication: Shares and receives information using clear oral, written and interpersonal communication skills.
- Stress Tolerance/tact: Maintains composure in highly stressful or adverse situations, diplomatically handles challenging or tense interpersonal situations.
- Employee Engagement and enthusiasm: Demonstrates commitment to the job, colleagues, the Fund, and its mission by acting in ways that further the accomplishment of its goals.
- Experience with driving to remote locations on project field trips and driving off the road in difficult conditions.
- MINIMUM QUALIFICATIONS AND EXPERIENCE
- A ‘level certificate or its equivalent is essential.
- Valid driving license is essential.
- Certification in first aid is desired.
- 5+ years’ experience as a driver with a good driving record is essential.
- Certificate in defensive driving is essential.
- Effective communication with internal and external customers/partners is desired.
- Experience with driving four-wheel vehicles.
- Experience with driving to remote locations on project field trips and driving off the road in difficult conditions.
