EMILY MBABAZI

EMILY MBABAZI

Position: Assistant Manager, Procurement

JOB PURPOSE

The procurement manager is responsible for developing policies and administering all procurement related activities and the procurement of goods and services following PPDA policies, procedures and applicable regulations.

KEY RESPONSIBILITIES

  1. Develop professionally written policy and procedure proposals that clearly articulate the Fund’s value proposition.
  2. Strategize to find cost-effective deals and suppliers for the Fund.
  3. Discover the best ways to cut procurement expenses.
  4. Carry out supplier evaluation to make sure that the products are available at the appropriate time in appropriate quantity at the appropriate place.
  5. Maintain the records concerning the purchase of materials.

DUTIES

1. Sets work objectives, directs, supervises and reviews Fund procurement activities including preparation of annual procurement plans and budgets.
2. Serves as the Fund’s representative on procurement issues and procedures.
3. Develops and coordinates new policies and procedures regarding procurement processes.
4. Conducts analysis of Fund procurement policies and procedures i.e. develops plans, formulates guidelines, implements new developments and procedures, and provides policy interpretation for finance to purchasing customers within PPDA guidelines.
5. Prepares procurement guidelines, status reports and presentations for executive staff.
6. Monitors approval of procurement to maintain an appropriate degree of control over vendor relationships.
7. Participates in developing requirements and be involved in the automation/test of procurement and logistics software.
8. Assists in developing training material, preparing lesson plans, and overseeing procurement training for Fund staff.
9. Estimates and establishing cost parameters and budgets for purchases.
10. Checks and prepares specifications, terms of reference, statements of requirements and bidding documents in liaison with user departments.

11. Creates and maintains good relationships with vendors/suppliers.
12. Reviews and analyze all vendors/suppliers, supply and price options.
13. Negotiates the best deal for pricing and supply contracts.
14. Ensures that the products and supplies are of high quality.
15. Maintains and update the list of suppliers and their qualifications, delivery times, and potential future development.
16. Prepare timely quarterly and monthly reports to Management and PPDA as required.
17. Prepare contracts committee meetings and implement contracts committee decisions.
18. Attend the opening of tenders, proposals and quotations.
19. Issue addendum to quotations, tenders and proposals as required.
20. Performs other work-related duties as assigned, within your scope of practice.